Holiday Planning

13 Jun 2024

Employers and small businesses planning for the summer holidays

As the summer months approach, the air fills with anticipation of sun-soaked days, family outings, and a well-deserved break. For employers and small businesses, this period can be both an opportunity and a challenge. Planning effectively for the summer holidays is crucial to ensure smooth operations, satisfied employees, and sustained business performance. Here’s our guide to help navigate the summer season efficiently.

Navigating the summer holidays

Summer which typically spans from June to August, brings a noticeable shift in the business environment. Schools close for the long break, families go on holiday, and even the most dedicated employees are looking for time off.

Top tips for employers and small businesses

Employee Holiday Planning

• Early Planning: Encourage employees to submit their holiday requests well in advance. This helps in balancing the workload and ensuring that not everyone is away simultaneously.
• Fairness and Transparency: Implement a clear Holiday Policy that is fair and transparent. A first-come, first-served basis or a rotational system can help manage expectations and avoid conflicts.
• Temporary Staffing: Consider hiring temporary staff or interns to cover for employees on holiday. This ensures that business operations continue smoothly without overburdening the remaining staff.

Adjusting Business Operations

• Flexible Working Hours: Offer flexible working hours or remote work options to accommodate employees’ holiday plans and maintain productivity.
• Peak Season Preparation: For businesses that experience a surge in activity during the summer, such as retail or hospitality, ensure adequate numbers of staff are in place to capitalise on the increased demand.

Health and Safety

• Workplace Safety: Ensure that your workplace is safe and comfortable during the hotter months. Provide adequate ventilation, water stations, and reminders about sun safety for outdoor workers.
• Mental Health: Recognise the importance of mental well-being. Encourage a healthy work-life balance and provide support for employees feeling overwhelmed by holiday planning and work responsibilities.

Embracing the Summer Spirit

While planning and preparation are essential, you also have a great opportunity to embrace the spirit of the summer holidays and keep employees engaged. Organise team-building activities, such as picnics or outdoor games, to foster a positive work environment. Show appreciation for your employees’ hard work and dedication by acknowledging their efforts and providing incentives where possible.

Conclusion

The summer holidays can be a rewarding period if approached with thoughtful planning and a proactive mindset. By balancing employee needs with business demands, capitalising on seasonal opportunities, and maintaining a focus on health and safety, businesses can navigate the summer months successfully. Remember, a well-rested and happy team is often the key to sustained productivity and business growth. So, gear up, plan ahead, and enjoy the sunny season!

At Albany HR we can provide support in implementing a Holiday Policy, and an Absence Management Policy.  Please get in touch if you would like to discuss this further.

Please get in touch for a chat about how we can support you at letstalk@albanyhr.com or call us on 0131 364 4186.