Job Title: Executive Assistant (Projects)
Reporting to: Creative Director and Senior Director
Salary: Circa £28,000 pro-rata (dependent on experience)
Hours: 22.5 hours per week (3 days full days, or reduced daily hours).
Duration: Fixed Term Contract – March 2027
Location: Glasgow Chamber of Commerce, 30 George Square, Glasgow G2 1EQ
Guided by our core values of Collaboration, Integrity, Impact, Ambition, and Belonging, Glasgow Chamber of Commerce supports over 1,000 businesses. We drive positive change by offering business support, networking, training, and international services. We advocate for our members through city and national policy and research.
The Executive Assistant will provide day-to-day support to the Projects team who deliver a range of programmes supporting our mission to support members and champion Glasgow.
The ideal candidate must have the ability to approach a wide variety of challenges throughout the office in an enthusiastic manner and therefore demonstrate appropriate experience in this regard. A willingness and proactive approach to task management is required. They should have a relevant qualification or experience of working in a similar environment.
Key responsibilities of position:
Executive Assistant
- Acting as a first point of contact, dealing with correspondence for projects and key members of the team and progressing them when appropriate, demonstrating Integrity
- Proactive in managing diaries, organising meetings and appointments, important tasks and deadlines, together with following-up of action points and updating of CRM system
- Collation and preparation of reports, presentations and correspondence, managing databases and filing systems
- Managing and monitoring sensitive information, reflecting Integrity
- Glasgow Employment and Skills Board support, including preparing agendas, papers and taking minutes of meetings
- Develop and maintain relationships with management team, directors, stakeholders, partners, members, and staff, highlighting Collaboration and Belonging
- Supporting reception duties when required
- Implementing and maintaining procedures/administrative systems as necessary
- Administer projects general e-mail accounts
- Support overall Chamber operations when required
Other
- Maintain quality procedures relevant to your area of activity and responsibility
- Participate in agreed training and personal development
- Attend and/or support any appropriate events
- Other duties as required by your line manager
Person Specification
Essential
- Demonstrated experience in a similar role, with a strong sense of Integrity
- Exceptional interpersonal, verbal, and written communication skills, fostering a sense of Belonging
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or AI tools
- Highly enthusiastic, self-motivated, and proactive, showing a commitment to making a positive Impact
- Proven ability to thrive in a fast-paced and dynamic environment, emphasising Collaboration with team members
- Strong organisational skills with the ability to manage multiple tasks and meet tight deadlines
- Professional telephone etiquette and excellent customer service skills
- Meticulous attention to detail and accuracy in all tasks
- Ability to prioritise and respond effectively to multiple demands and changing priorities
- Strong problem-solving skills and the ability to handle unexpected challenges with ease
Desirable
- A relevant qualification or experience of working in a similar environment, reflecting Ambition
- Knowledge and understanding of Glasgow’s economic issues, contributing to the Impact of the Chamber
Should this role be of interest, please email your CV with supporting statement to Alison Coia, Business Operations Director at recruitment@glasgowchamberofcommerce.com by 5.00 pm on Friday 3 October 2025
